The laws and regulations controlling employee document retention are full of minefields. Many federal laws specify different document retention periods depending on what is contained within the document. Just to name a small number of the federal laws that have specific document retention rules, we can start with the Age Discrimination in Employment Act, Title VII of the Civil Rights Act, the Immigration and Nationality Act, Fair Labor Standards and National Labor Relations Act. The list goes on. It also includes Executive Orders, State specific laws, and at times even county or city level ordinances. Not only do the various laws require that documents be retained for differing periods of time, but sometimes these documents must even be segregated from any other documents.
Generally, there are nine categories of documents which all have subsets of document retention laws under various laws. These nine categories are:
Documents Related to Recruitment
Documents Related to Employee Selection
Documents Related to Compensation of Employees
Documents Related to Employee Benefit Plans
Documents Related to Employee Exposure to Toxic Substances
Documents Related to Drug and Alcohol Testing
Documents Related to Discrimination Charge
Documents Related to Disability Discrimination Charge
Documents Related to Employee Leaves of Absence
In order to navigate the document retention minefield, the attorneys at General Counsel, P.C. have become security experts who can help your company create its own Employee Document Vault. Interested in having an Employee Document Vault created for your company? Contact General Counsel, P.C. here.